1. Introduction
Antesis Group LLC (“Antesis”, “we”) places great importance on the protection of personal data of visitors to its website antesis-copy-service.com and users of its ACS (Antesis Copy Service) software.
This policy describes what data we collect, why, how it is processed, and what rights you can exercise.
Antesis is committed to complying with the General Data Protection Regulation (GDPR — EU 2016/679) for visitors and customers based in the European Union.
2. Data controller
Antesis Group LLC
- US limited liability company (New Mexico)
- Registered office: 2201 Menaul Blvd NE, Suite A, Albuquerque, NM 87107, USA
- Data protection contact: contact@antesis-copy-service.com
3. Data collected
3.1. Data provided via the quote or contact form
- Identity: first name, last name
- Contact information: email address, phone number
- Company: legal name, postal address, job title
- Tax data: intracommunity VAT number (EU customers)
- Order details: chosen edition, number of licenses, options
3.2. Data collected automatically
- IP address, browser type, operating system
- Pages visited, visit duration, traffic source
- Cookies (see section 7)
4. Purposes and legal bases of processing
| Purpose | Legal basis | Retention period |
|---|---|---|
| Processing of quote requests and orders | Contract performance | Duration of commercial relationship + 5 years |
| Invoicing and accounting obligations | Legal obligation | 10 years (statutory) |
| Response to contact requests | Legitimate interest | 3 years from last contact |
| Anonymized audience measurement | Legitimate interest | 13 months maximum |
| Commercial communications (newsletter, prospecting) | Consent (B2B: legitimate interest) | 3 years from last active contact |
5. Recipients of data
Your personal data is processed by authorized Antesis Group LLC team members. It may be shared with strictly necessary subprocessors:
- Site host: OVH SAS (Roubaix, France)
- Email service: SMTP server managed by Antesis
- Bank payment service: Wise (bank, Brussels, Belgium)
- Audience measurement tools: Google Analytics (Google LLC, USA)
- VAT validation: VIES register from the European Commission
No data is sold or rented to third parties for commercial purposes.
6. Data transfers outside the European Union
Antesis Group LLC being based in the United States, certain processing activities involve a data transfer outside the European Union.
In accordance with articles 44 et seq. of the GDPR, we implement appropriate safeguards for these transfers:
- Standard contractual clauses adopted by the European Commission
- Reinforced technical and organizational measures (encryption, restricted access)
- Data minimization to what is strictly necessary
For more information about these safeguards, contact us at contact@antesis-copy-service.com.
7. Cookies and trackers
The site uses cookies for:
- Functional cookies (always active): navigation, cart, form management
- Audience-measurement cookies (subject to consent): Google Analytics, anonymized statistics
You can accept, refuse or configure cookies via the banner shown on your first visit. Your choices can be modified at any time through your browser.
8. Your rights
Under the GDPR, you have the following rights regarding your personal data:
- Right of access to your data
- Right of rectification in case of inaccuracy
- Right to erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to portability of your data
- Right to object to processing, in particular for prospecting purposes
- Right to withdraw consent at any time
- Right to lodge a complaint with a supervisory authority (CNIL in France, DPC in Ireland, etc.)
To exercise these rights, write to contact@antesis-copy-service.com stating the subject of your request. We respond within 30 days.
9. Security
Antesis implements appropriate technical and organizational measures to protect your data against loss, unauthorized access, disclosure or destruction: HTTPS encryption, regular backups, restricted access to data, team training.
10. Amendments
This policy may be modified at any time to reflect legal or operational changes. The version in force is the one published on this page. The last update date appears at the top of the document.